The process to add the When I Work link to your calendar varies by application: Step 2: Add the link to your calendar application

Entire Schedule: Includes all shifts and OpenShifts for your workplace. If your workplace has more than one schedule, you can choose to sync the schedule for a specific schedule by selecting it from the menu.

OpenShifts: Includes only OpenShifts that haven’t been picked up yet.

My Schedule: Includes only shifts that are assigned to your name in your calendar app.

Copy the link for the schedule view you’d like to sync:.

Our Customer Care team cannot provide support for third-party software.

If you need help setting up or troubleshooting calendar sync, contact the maker of the calendar app or service that you’re using. When I Work Does Not Control Calendar Sync Frequencyįor the most current information about your schedule, we recommend viewing your upcoming shifts through the When I Work web app or mobile apps. Some calendar applications may allow you to change the refresh interval and some may not. Prior shifts will still be available by exporting the data.Ĭalendar applications typically refresh the When I Work schedule on a regular interval, which can vary from several minutes to several hours depending on the application. When I Work syncs published shifts for up to one year in the future.If you have employee-level access privileges, the full schedule sync may be unavailable if your employer has chosen to prevent employees from viewing the full schedule. You can sync your personal schedule, available OpenShifts, or the full schedule for your workplace.When I Work calendar sync uses an open standard called iCalendar to share the work schedule with third-party calendar applications and services. You can also set up calendar sync on your iPhone or iPad. View and print monthly schedules if you’re on a legacy plan that does not include month view, such as Basic (limited).Overlay published shifts from multiple schedules as an admin, manager, or supervisor.

Let friends and family see your work schedule, even if they don’t use When I Work.Overlay your work schedules on top of you existing personal calendar.When I Work allows you to sync the work schedule to other calendar applications.

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